Guidelines for Collaboration

Before applying for a collaboration, students should ask themselves the following:

  • Does the event cater to the entire Georgia State student population?
  • Does the event support the mission statement and purpose of the Spotlight Programs Board?
  • Is the event non-philanthropic? (Meaning the event does not require donations, and no profits from the event are used for donations)
  • Will the event be open and advertised to all Georgia State students and for the major benefit of the Georgia State community?
  • Is this a Georgia State University recognized student organization?

Students who answered YES to all of the above are eligible for co-sponsorship!
If not, students will have to contact the executive director to determine their eligibility.

Fill out the Spotlight Event Collaborations Application

Organizations that want to collaborate with Spotlight must do the following before their event:

  1. Fill out a Spotlight Event Collaborations Application form prior to the day of the event. This application must be completely filled out and turned in 60 business days prior to the event if it is to request funding (events will be considered on a case-by-case basis). If there is no funding being requested, please have this application completed and turned in at least 30 business days prior to the event to request support and advertising
  2. Present the proposal to Spotlight Programs Board.

Someone from the organization must give a short (no longer than three minutes, excluding questions) presentation to the board at an executive board meeting. The presentation can be given at any board meeting following the submission of the completed form. Following the conclusion of the presentation and questioning, the presenter will be asked to leave while the board discusses and votes on the co-sponsorship.
The executive director of Spotlight Programs Board will notify the organization of the status of the co-sponsorship within 24 hours of the presentation.
No, Spotlight Programs Board retains the right to deny events regardless of fulfillment of the requirements above.

  • Projected budget must be itemized.
  • There shall be a limit of $20 per expected person (i.e., if 50 people are expected, then $1,000 is the maximum that can be granted).
  • There shall be a limit of $1,500 or no more than 60% of the event's cost.
  • All funds resulting from collaboration with Spotlight Programs Board and ticket sales must be put toward event costs.