Guidelines for Collaboration

Before applying for a collaboration, students should ask themselves the following:

  • Does the event cater to the entire Georgia State student population?
  • Does the event support the mission statement and purpose of the Spotlight Programs Board?
  • Is the event non-philanthropic? (Meaning the event does not require donations, and no profits from the event are used for donations.)
  • Will the event be open and advertised to all Georgia State students and for the major benefit of the Georgia State community?
  • Is this a Georgia State University recognized student organization?

Students who answered YES to all of the above are eligible for co-sponsorship!
If not, students will have to contact the president at Spotlight to determine their eligibility.

Download the Collaboration Events Policy and Application

For an organization to collaborate with Spotlight, the organization must do the following before your event:

  1. Submit a Collaboration Events Policy and Application form with a detailed itemized budget budget a minimum of 28 days prior to the day of the event (or the fourth board meeting before the event, whichever is longer).
  2. Present the proposal to the Spotlight Programs Board.

Someone from the organization must give a short (no longer than three minutes, excluding questions) presentation to the board at an executive board meeting. The presentation can be given at any board meeting following the submission of completed form. Following the conclusion of the presentation and questioning, the presenter will be asked to leave while the board discusses and votes on the co-sponsorship.
The vice president of Spotlight Programs Board will notify the organization of the status of the co-sponsorship within 24 hours of the presentation.
Yes. After the event, the organization will be required to complete an event evaluation form and return it to the vice president within 10 days after the event.
No, Spotlight Programs Board retains the right to deny events that fulfill all the previously mentioned requirements.

  • Projected budget must be itemized.
  • There shall be a limit of $20 per expected person (i.e., if 50 people are expected, then $1,000 is the maximum that can be granted).
  • The Spotlight Programs Board shall not contribute 60 percent or greater of the event's total cost.
  • All funds resulting from collaboration with the Spotlight Programs Board and ticket sales must be put toward event costs. If there is a surplus of funds on the specific event, the excess amount of the allocated money shall be returned to the Spotlight Programs Board.


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